- 1099s – 1/31
- 990s – May 15th
- Year-end statements – by 1/31
- Annual state filing – Usually around April
- Annual state charitable registrations for solicitation – usually around April
- Sales tax – monthly or annual
- 941s – quarterly
- Payroll taxes – monthly or quarterly, depending on IRS.
| Throughout the year: |
– For reimbursements, setup a new Vendor account, i.e. “Michelle Reimbursements” rather than “Michelle Austin”? Or, could code to “Reimbursement” account. Add “Reimursement” memo of transaction? |
| – Request W9s for any new vendors paid by check |
– Select “Track for 1099” for any vendors who are not an S/C Corp – This will populate a report just for those we are tracking. |
| – Indicate on transactions the payment method (if CC or not) ( and fill out all other fields) |
– Make sure all expenses are tied to a Vendor (All expenses to be matched to a Bill/Check/Expense) |
| In December, |
– Pull initial list of contractors and confirm W9s are present (can do this more times throughout the year) |
| – Prepare 1099 NEC or MISC import file (omitting final amounts) |
| – Refer to page in the Handbook that outlines the requirements for 1099s |
| – Determine what Accordus will file vs. Gusto/QBO, etc. |
| January |
| – 15th Provide import file to client for approval |
| – 20th File 1099s |
| – Communicate clearly to the clients “We will file on XX date. Let us know if you see any changes” |
| NEEDED: |
| Checklist of what is included. (This will be on AccordusU) |